Prompt Library

The Prompt Library is a central hub where users can access and organize various prompts for ChatNGO. Prompts allow you to interact with the AI in structured ways, and the library provides a convenient space to save, edit, and reuse prompts tailored for your organization.

Accessing the Prompt Library

To access the Prompt Library, click on the “Prompts” button at the bottom right of the chat window. You will then see three sections:

1. Team: Shared prompts that are accessible to all members of your workspace.

2. Private: Prompts that are only visible to you.

3. System: Predefined prompts provided by ChatNGO. These prompts are available to all users and updated periodically based on feedback and requests from the community.

Using Prompts from the Library

Once inside the library, you can browse folders and prompts that have been organized into categories. For example, under the System tab, prompts are grouped into categories like Social Media, Fundraising, or Meeting Management.

1. Selecting a Prompt: Simply click on a prompt to use it. If the prompt requires input from you, such as a name or specific piece of information, a form will appear where you can fill in the required fields.

2. Filling in Variables: Prompts may contain variables (fields marked by curly brackets, such as {{Donor Name}}). These variables allow the prompt to be dynamic and tailored to different scenarios. When a prompt is selected, you will be prompted to fill in these variables before proceeding.

3. Tweaking the Prompt: Once the prompt is filled out, it will be inserted into the chat window. You can make any final tweaks to the text before hitting “Send” to interact with the AI.

4. Exploring System Prompts: System prompts provided by ChatNGO cover a range of tasks, such as generating social media posts, summarising meetings, and drafting donor emails. These are regularly updated and can be a great starting point for new users.

Creating a New Prompt

Creating a new prompt allows users to build a customized piece of reusable text that can include dynamic variables. These variables are placeholders that will prompt the user to input values each time the prompt is used, ensuring flexibility across different contexts.

Here is how you can create a new prompt:

1. Click on the “+ New Prompt” Button: Whether you are in the Team or Private section of the Prompt Library, click on the + New Prompt button to open the prompt creation window.

2. Enter the Prompt Name: In the Name field at the top of the window, enter a descriptive name for your prompt. This will make it easier to locate the prompt in the library when needed.

3. Add a Description (Optional): In the Description field, you can add a short explanation or context for the prompt. This is helpful if others in the team will use it, or if you need a reminder of the specific use case for the prompt.

4. Add Instructions: The Instructions field is where you will enter the body of the prompt itself. You can use Markdown syntax here for formatting, such as bolding or adding bullet points. If you need to add dynamic fields (variables), use the {{variable_name}} syntax. For example, {{Donor Name}} will prompt the user to enter a specific name when the prompt is used.

5. Preview the Prompt: As you add your instructions, a Preview will automatically update on the right side of the window, allowing you to see how the final prompt will look.

6. Save or Save and Use: Once you have completed the prompt, you have two options:

   • Save: This will save the prompt to your library for future use.

   • Save and Use: This will save the prompt and immediately insert it into the active chat window, allowing you to start using it right away.

Organizing Prompts

The prompt library also allows you to organize prompts into folders. For example, if you have several prompts related to Fundraising, you can create a Fundraising folder and place all relevant prompts inside for easy access.

1. Creating Folders: Click on the Create Folder button to organize prompts. You can have different folders for different types of prompts, such as Media Releases, Donor Emails, or Team Meetings.

2. Folder Access: Folders can be shared across the team in the Team tab, or kept private for your own use in the Private tab. System folders are available to all users and cannot be edited.